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Strategic Sourcing Manager (Supply Chain)

Philadelphia, PA, US, 19107

Job Type: 

Req ID: 24805

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Manager of Strategic Sourcing is responsible for owning and optimizing spend category, as assigned, exceeding 380 million in spending via extensive cross-functional collaboration and mastery of all total cost of ownership (TCO)/strategic sourcing best practices including:

 

  • Purchasing Power
    • Identifying and establishing relationships with the most competitive sources/suppliers
    • Aggregating usage across the CHOP enterprise
    • Develop and leading cross-functional team-based bid processes
    • Renegotiating price & terms with the goal of a win/win relationship in mind
    • Sets standards for diversity procurement program
  • Product/Service Changes
    • Facilitates & coordinates activities with CHOP Value Analysis team. Facilitates cross-functional agreement to standardize products such that TCO is minimized but quality maintained
    • Coordination with the VA team for substitution of clinical products such that TCO is minimized but quality is maintained
    • Working cross-functionally to optimize service specifications
  • Process Optimization
    • Analyzing supply usage patterns and behaviour in order to make recommendations for elimination of waste and/or reduction of usage
    • Working jointly with suppliers and internal clients to improve integrated processes
    • Influencing internal clients to adhere to policies and best practices
    • Influencing behaviour and working to change CHOP’s culture as it relates to spend optimization

 

  • Category Management-Develops and implements sourcing plans for assigned spend categories addressing cost drivers using contracting, competitive bidding, value analysis and financial analysis to meet cost savings targets.

  • Contract Management-Proactively manages team contracting efforts for custom contracts.
  • Relationship Management-Forges professional, effective relationships with internal customers, supply chain colleagues, process partners, and vendors.
  • Best Practices-Enhances Supply Chain performance by benchmarking and implementing best practices.
  • Provides status reports related to the custom contracting team activities to the Director of Contracts & Procurement on a regular basis
  • Possesses excellent communication skills at multiple levels of the enterprise.  Ability to prepare and present presentations and financial analysis to leaders.  Able to facilitate teams to successful resolution of challenging issues.
  • Responsible to oversee the organization’s capital/construction in progress (CIP) equipment program that includes planning, budgeting, negotiation and procurement activies.   
  • Mentors and coaches direct reports to aid staff development and ensure that departmental objectives are met with regard to customer service and procurement best-practices. Fosters and builds a collaborative procurement team within and across functional lines to achieve world-class performance. Assists in the hiring, training and education, evaluation, discipline and/or discharge of assigned staff within the Supply Chain Department

Job Responsibilities

1) Category Management

 

Category Plan Development

  • Develops and implements category and sourcing plans utilizing professional purchasing practices for assigned spend categories on an annual basis. Updates plans as needed based on and changes in technology, utilization and customer needs.
  • Proactively engages stakeholders and/or key internal customers on a regular scheduled basis to review spend analysis and develop initiatives. Acts as a liaison to assist stakeholders reach business objectives.
  • Incorporates key cost drivers (price, product, process), supplier, market, and technology profiles, vendor rationalization, contract penetration status, spend optimization and strategies for addressing spend in category plans. Considers patient safety and outcomes in decision making processes.
  • Leads negotiations with business partners.
  • Supports Value Analysis program by collaboratively reviewing, preparing financial analysis and researching requests for committee review.
  • Proactively analyses spend data to determine new areas for contracting or, enhancing current contracts.
  • Leads workgroups, creates work plans, deliverables, savings estimates and desired outcomes for initiatives with targeted due dates.
  • Validates and documents savings for budgetary purposes. Savings goals to be determined on an annual basis.
  • Sets priorities based on customer input, savings potential, and organizational readiness.
  • Reports progress on a monthly or as requested basis.

 

Vendor Diversity

The Manager of Strategic Sourcing has a pro-active role in the development, inclusion and on-going management of supplier-diversity in all contracts awarded by Children’s Hospital of Philadelphia, to include:

  • Development and implementation of supplier diversity policy for all planned contracts with CHOP suppliers and vendors
  • Manage and review the goals set for diverse supplier participation in designated contracts, with focus on prime contract opportunities and Tier II subcontracting goals                 
  • Audit key contracts for supplier diversity inclusion and ensure that awarded contracts meet and /or exceed CHOP Supply Chain expectations                                        
  • Ensure periodic review of key supplier /vendor contracts on their performance related to supplier diversity and opportunities for improvement            
  • Coach and train all Contract Managers on the management of the supplier diversity process and on the negotiations supportive of the CHOP goals for supplier diversity
  • Develop and maintain a strategic approach to the long-term growth of supplier diversity in the contracts awarded by CHOP
  • Manage the growth of diverse supplier participation and the spend levels achieved through contracting methods and with CHOP’s key suppliers.

 

Job Responsibilities (Continued)

 

Competitive Bidding:

  • Develop and implement competitive bidding process
  • Develop and maintain commodity/service specific request for proposal and contract templates that conform to CHOP standard terms and conditions as well as compliance and diversity requirements.
  • Identify bid opportunities and maintain bid cycle for routinely purchased items and services in compliance with departmental policy.
  • Coordinate across contract management team the bid analysis, negotiation and award utilizing industry best practices for assigned spend category to include:
  • Develop and maintain a vendor bid pre-qualification process.
  • Develop and maintain a vendor post-award compliance process.
  • Develop product and service technical specifications with internal/external customer base.
  • Notification of bid awards and denials and coordinate implementation of new contracts.
  • Assure electronic bid files are maintained to include bidders list, bid responses, bid analysis and justification for bid awards.

 

Value Analysis

Work with VA team, as needed, to complete product research for Hospital Value Analysis Committees. Collaboratively work to :

  • Identify alternate suppliers.
  • Ensure custom contracting team and VA team collaboration, conduct cost analysis and communicate financial impact of new products or product conversions.
  • Conduct market research on requested products and technologies.

 

Financial Analysis

  • Utilizes available tools (Qlikview, Meditract, Lawson (??),(etc.) to prepare financial analysis of spend to support business case development and category/cost management.

 

2. Contract Management

Administration and management of new and existing service, supply, price protection and locally negotiated contracts.

 

  • Responsible to manage and coordinate all contracting efforts for assigned spend categories to include:
    • Review and assign contracts 30-90 days in advance of the expiration date.
    • Ensure that all contractual terms and conditions and related documents are consistent with administrative policy.  Interface with legal counsel on clauses that are not consistent with the policy.
    • Ensure that all contracts are entered into information system with a 60-day advance renewal date.
    • Maintain through support personnel all contract files and appropriate documents per departmental guidelines.
    • Document financial impact of contracts.
    • Utilize contract management tools (i.e. Lawson, Meditract, Market Place Procure) to execute and manage contracts.
    • Develops and utilizes standard contract administration procedures such as templates and check lists.

 

Compliance

 

  • Follows all hospital, regulatory and legal guidelines regarding contracting.

 

3. Relationship Management

Effectively forges professional relationships with internal customers, Supply Chain colleagues, vendors and process partners.

 

Internal Customers

Collaborate with internal customers to enhance service, improve financial outcomes and become a valued business partner.

  • Meet on a regular, scheduled basis, or at least annually, with internal customers to align supply chain and departmental goals. Establish goals, set priorities, and provide follow up.

 

 

Job Responsibilities (Continued)

Supply Chain Team

 

  • Collaboratively works as a team with Supply Chain colleagues, including Materials Distribution Team, Receiving, Mailroom, Copy Center, Value Analysis and Procurement
  • Understand Supply Chain’s vision. Participates in goals and objectives definition. Manages and coordinates efforts to achieve goals.

 

Process Partners (i.e. legal, finance, facilities management, etc.)

Cultivates positive business relationships with process partners by holding regular meetings, collaboratively resolving problems, soliciting input, establishing standards, etc.

 

Vendors

  • Forges positive professional relationships with vendors to effectively manage performance.
  • Performs Business Reviews for applicable prime vendors on a scheduled basis.
  • Develops and manages vendor performance metrics (i.e. fill rate, etc.) for key business partners. Provides quarterly reports to leadership on vendor performance.  Coordinates efforts to improve performance when required.
  • Addresses vendor performance issues quickly and effectively.

 

4) Supply Chain Best Practices

Supports leadership team in establishing and implementing Supply Chain best practices.

 

  • Benchmarks best practices within both healthcare and industry
  • Participates in workgroups, forums, and professional societies
    • Attends at least one professional development conference per year
    • Participates in at least one Supply Chain improvement workgroup per year

Required Education and Experience

5 years progressive experience in Supply Chain contracting. Bachelor degree in field of expertise or related field required

Preferred Education, Experience & Cert/Lic

Master’s degree preferred.

Additional Technical Requirements

Strategic sourcing, competitive bidding, negotiations, vendor and contract management, value analysis, business case development, leading/facilitating teams, change management skills, financial analysis, forging positive customer relationships.

Moderate to advanced proficiency with Excel, PowerPoint, data analysis, business case development, ERP systems.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email:TalentAcquisition@email.chop.edu

 

 

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