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Staff Accountant II - Clinical Trials Financial Management

Date: Dec 4, 2018

Location: Philadelphia, PA, US, 19104

Company: CHOP

Job Description

Req ID: 20251

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

Under the guidance/supervision of the Clinical Trials Financial Manager in the department of Clinical Trials Financial Management, the Staff Accountant II will work closely with Research Business Office, Compliance, Research Finance, Hospital, Technology Transfer, clinical departments and divisions, CHOPPA Practices and others to prepare monthly invoicing, post cash receipts, complete A/R follow-up and grant closeouts for all federal and industry sponsored clinical trial studies and works closely with Research Administration to resolve issues related to the cost accounting of all CTFM clinical trial studies.

The ideal candidate must possess strong financial analysis, excellent problem solving skills, strong organizational skills, ability to handle multiple tasks, excellent interpersonal and communication skills and demonstrated ability to work closely with other departments to coordinate and achieve goals.

Job Responsibilities

  1. Invoicing - Prepare invoices for all federal and industry sponsored studies on a monthly basis
    1. Review payment terms for each study based on the fully executed agreement
    2. Complete payment terms in eTRACK to ensure all billable items have been captured accurately
    3. Generate appropriate invoices in eTRACK and provide back up of all generated costs as needed.
    4. For studies that require invoicing, send to the sponsor for payment via sponsored preferred payment method.  For studies that do not require invoicing, generate internal invoices in eTRACK to ensure an accurate accounts receivable has been recorded.
    5. Serve as the primary resource working closely with the Principal Investigator (PI), Study Coordinator (SC), Contracts Office, (RBO) Research Business Office, (RF) Research Finance, (AD) Ancillary Departments involved with the study to ensure all invoicing issues have been resolved in a timely manner. 
  2. Cash Receipts - Apply cash receipts received for all federal and industry sponsored studies on a monthly basis
    1. Review monthly revenue report and apply funds to the appropriate research study in eTRACK
    2. Reconcile monthly cash receipts against invoices generated in eTRACK to ensure payments are applied accurately to appropriate invoices.  If payment detail is not available, work closely with Sponsor to ensure payment details are received in a timely manner.
    3. Work closely with Research Finance and Hospital Finance to ensure checks are deposited into the correct Lawson account.
    4. Complete refund requests via On Base check request when needed to reimburse sponsor for overpayments

Job Responsibilities (Continued)

  1. Accounts Receivable (AR) Follow-up – Follow up on all outstanding accounts receivable on a monthly basis
    1. Review monthly A/R report and follow up on all outstanding A/R over 60 days 
    2. Escalate all outstanding A/R over 120 days to Financial Manager in a timely manner


  2. Grant Closeout – Review financial expenditures for all studies pending grant closeout on a monthly basis
    1. Review final Lawson financial report ensuring that all expenditures are posted; budget has been updated to reflect final expenditures.
    2. Ensure all funding for the particular award has been received and posted appropriately.
    3. Ensure that the sponsored project is closed out in Lawson and eSPA appropriately.
  3. Willing to train, if candidate meets the minimum requirements

Required Licenses, Certifications, Registrations


Required Education and Experience

Required Education: Bachelors in Accounting.


Required Experience: 3-5 years’ accounting experience, hospital preferred.

Preferred Education, Experience & Cert/Lic

The desired candidate will have a Bachelor’s Degree in Accounting with 3-5 years related experience in accounting or finance. Experience with clinical research, monthly invoicing and Account Receivable preferred.

Additional Technical Requirements

  • Proficient in the use of Excel.
  • Strong analytical & computer skills.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288



Nearest Major Market: Philadelphia

Job Segment: Clinic, Medical, Patient Care, Medical Research, Healthcare, Research