Sr. Grants and Medical Writer - Genetics

Philadelphia, PA, US, 19104

Job Type: 

LOC_ABRAMSON-Abramson Building Req ID: 50281

Shift: Days

Employment Status: Regular - Full Time 

Job Summary

The Mitochondrial Medicine Frontier Program (MMFP) Grant Writer will perform scientific writing, writing advisory, and management functions to maximize program productivity and support for the center’s research, training, and programmatic initiatives. The MMFP Grant Writer will provide expertise and support primarily to the executive director, with direct support of writing activities of writing oversight for activities of 4-5 postdoctoral fellows and 3-4 research scientists. Additional support will be provided to assist in review of scientific writing by 5-6 academic faculty members, 4-5 postdoctoral fellows and 3-4 scientist. The Grant Writer will serve as the point person throughout            

(A) Scientific and clinical research manuscript organization, coordination, timelines, and writing support
(B) Research grant proposal preparation process to prepare the scientific sections as well as communicate information to and from the PI and research team members, study sponsor, sponsored projects office, and research business manager, facilitating team communication, organizing the submission process, and providing writing, editing, project planning, budgeting justification, and communication.
(C) Monitor, identify, and oversee foundation and corporate funding opportunities, and take lead in preparing program materials for philanthropic and corporate foundation funding opportunities.
(D) Assistance in preparation and editing of professional documents (letters, scientific progress reports, prior to submission to regulatory agencies, media, philanthropic partners, grant sponsors, corporate partners, and journals).  Review and editing of poster and powerpoint presentations by center members prior to submission or presentation at meetings or conferences.  Coordination of poster printing.


This role will provide advanced grant writing, grant management and grant support functions to maximize essential support from external sponsors for research, training and programmatic initiatives.


This role will also provide support to a team of interdisciplinary faculty members, including serving as support staff on grant proposals, facilitating team communication, organizing the submission process, and providing writing, editing, project planning and budget development support for grant proposals.

Job Responsibilities

Facilitation and organization of grant submissions (30%)

  • Act as the point person throughout the proposal preparation process to organize meetings / conference calls and communicate information including to / from research teams, sponsors/funders, the sponsored projects office, and business managers.
  • Read and understand proposal requirements and develop plan for proposal completion including systematically collecting components, determining timelines, and creating/maintaining collaborative workspaces.
  • Ensure all submissions are complete including compile components and oversee document upload, sign-off, copying, collating, and mailing.
  • Collaborate with sponsored projects office to ensure completed submissions.


Grant Writing (30%)

  • Write all ‘non-science’ grant sections, including facilities and resource descriptions, human subjects protection, project management, data security, organizational capabilities, budget justifications, letters of support, etc.
  • Complete enrollment tables and compile appendices.
  • Compile sections written by investigative team members (including sub-sites), ensure uniform document formatting, and oversee review / editing of final document by team.


Grant Budgeting (15%)

  • Communicate with PI to determine project needs. Gather personnel costs and contact other internal and external sources and vendors as needed to determine other project costs. If applicable, work with research purchasing office and clinical trials financial management team to determine costs.
  • Develop preliminary budget and work with research business manager to formalize and place in correct format.
  • Work with project team to revise as needed per grant funding limits.


Provide leadership for Grant Writing Services (15%)

  • Supervise grant writing assistant and oversee delegation of work to ensure completion
  • Assist in development of grant writing procedures and timelines for workflow control
  • Lead process and communications improvement efforts regarding research admin/center interactions.


Infrastructure Support (10%)

  • Research prospective funders based on the centers’ strategic priorities
  • Regularly update databases of funders and funding opportunities
  • Prepare materials and manage logistics for funder meetings as needed
  • Create templates for commonly used grant components
  • Maintain database of funded grants for access by center faculty
  • Participate in process and communications improvement efforts regarding research administration within the centers.
Required Education and Experience

Required Education: Bachelor’s degree


Required Experience: Experience working with grants, contracts and subcontracts

Preferred Education, Experience & Cert/Lic

Preferred Experience: Experience working in an academic, research institute or similar setting

Additional Technical Requirements
  • Advanced proficiency with office software (Microsoft Office)
  • Advanced proficiency with citation management platforms (End Note)
  • Advanced knowledge of key practices, regulations, policies and procedures related to grants and/or contracts
  • Intermediate knowledge of grant budgeting practices
  • Excellent verbal and written communications skills
  • Excellent time management skills
  • Excellent organizational skills
  • Ability to collaborate with stakeholders at all levels
  • Ability to work independently with minimal supervision

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 





Nearest Major Market: Philadelphia

Job Segment: Medical, Patient Care, Database, Project Manager, Healthcare, Research, Technology