Resource Coordinator -PolicyLab & CPCE

Philadelphia, PA, US, 19104

Job Type: 

Req ID: 24006

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

Provide research-oriented administrative support for a group of research investigators and their teams. He/she will coordinate significant internal and external communications, projects and meetings, make travel arrangements and otherwise provide broad support for investigators in carrying out the administrative aspects of their research program.  Must be highly organized and able to meet deadlines, work on several projects at once and understand the concepts in the work performed. Must manage difficult situations with skill, patience, and diplomacy. Requires independent judgment and the ability to work collaboratively as part of a team. 

Job Responsibilities

- Management of Electronic Calendars and Schedules for PIs and research teams;

- Scheduling of travel, lodging, meetings and facilities;

- Processing of expense reimbursements, purchasing of supplies, and assistance with management of  research funds;

-Maintenance of PI documents (CVs, biosketches, other support);

-Timekeeping for research staff;

-Communication with sponsored projects and research business management office as required for efficient operation;


-Provide support for developing posters, presentations, grant applications, protocols, manuscripts, and other similar documents.


-Provide sophisticated word processing support and formatting for documents including integration of graphics, charts and other elements.


-Coordinate research-related center projects.


-Other duties as assigned. 

Required Licenses, Certifications, Registrations


Required Education and Experience

  • High school diploma or eqivalent with demonstrated success in a similar position for at least 5 years. 

Preferred Education, Experience & Cert/Lic

  • Bachelor's degree with minimum 2 – 3 years relevant experience in a clinical research setting.

Additional Technical Requirements

  • Excellent customer service and time management skills required.
  • Must be able to work effectively with minimal direct oversight and manage multiple projects with varying deadlines for several individuals.
  • Must be able to juggle multiple demands, work styles, and needs.
  • Demonstrated skill in use of Macintosh or IBM- compatible computers and with software including Word and PowerPoint including use of tables and merge documents, constructing charts and graphs, embedding graphics and objects, etc.
  • Familiarity with bibliographic software (e.g., Reference Manager), scanning, slide making, Medline searching, etc. preferred. 

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




Nearest Major Market: Philadelphia

Job Segment: Medical, Administrative Assistant, Patient Care, Medical Research, Healthcare, Administrative, Research