Resource Coordinator II - Dept of Anesthesiology and Critical Care Medicine

Philadelphia, PA, US, 19104

Job Type: 

WOOD CTR - Wood Building Req ID: 28226

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

This position is for a Resource Coordinator II in the Department of Anesthesiology and Critical Care Medicine Department. This role involves research grant support for both pre- and post-award. For pre-award, the Resource Coordinator will provide project management and editorial support for grant applications submitted by faculty and attending physicians. For post-award, the Resource Coordinator will provide administrative and financial support to awards that are funded. Successful employees have strong communication skills, are comfortable with a rapid pace environment while working on multiple projects, proactively solve problems, are highly attentive to details, have a commitment to customer service, and thrive on interacting with a range of stakeholders across various groups in the organization.  Previous experience with research and/or grants is preferred, but not required.  Successful candidates have training and education in a diverse range of disciplines.

Job Responsibilities

Clinical / Program Coordination


  • Coordinate and track complex clinical, program or research activities.
  • Serve as the main point of contact for activities and projects.
  • Organize, monitor and assist with the review, editing and submission of documentation including grants, manuscripts, galleys, proofs, articles, publications and presentations.
  • Facilitate the maintenance and improvement of protocols and processes.
  • Assist with financial functions including budgets, reimbursements, invoices, expenses, purchase orders, renewals, funding, variances and financial reports.
  • Maintain systems, databases, procedures, and websites for records and reporting.
  • Maintain program metrics and related tools and regularly reports results.
  • Coordinate information collection, compilation and dissemination as required.


Administrative Support


  • Prepare and coordinate for meetings, interviews, committees, conferences and calendars including schedules, travel, agendas and minutes.
  • Prepare presentations, letters, reports, memoranda, and related materials.
  • Assist in message creation and development including website content, fact sheets, correspondences, emails, lectures, social media posts and other formats.
  • Track and manage materials and inventory, and coordinate supply purchasing
  • Other duties and administrative support projects as required.
Required Education and Experience

Required Education: High School Diploma / GED.


Required Experience:

  • Three (3) years of research, coordination or administrative experience.
Preferred Education, Experience & Cert/Lic

Preferred Education: Bachelor’s degree


Preferred Experience:

  • Five (5) years of research, coordination or administrative experience.
  • Three (3) years of experience in a healthcare related environment.
Additional Technical Requirements
  • Basic knowledge of medical terminology and protocols
  • Basic knowledge of HIPAA regulations
  • Intermediate proficiency with electronic medical record software (EPIC)
  • Advanced proficiency with word processing software (Word)
  • Intermediate proficiency with presentation software (PowerPoint)
  • Intermediate proficiency with spreadsheet software (Excel)
  • Excellent verbal and written communications skills
  • Excellent customer service skills
  • Excellent interpersonal skills
  • Strong time management skills
  • Strong organizational skills
  • Solid conflict resolution skills
  • Ability to work independently with minimal supervision
  • Ability to maintain confidentiality and professionalism
  • Ability to collaborate with stakeholders at all levels

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




Nearest Major Market: Philadelphia

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