Resource Coord II

Philadelphia, PA, US, 19104

Job Type: 

Req ID: 23452

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

Provide research-oriented administrative support for a group of research investigators. In conjunction with Principal Investigators and other staff in an assigned group, assist in the preparation of grant applications and manuscripts for publication and provide support for database creation and management divisionally. Create, manage, and maintain internal databases to help with analysis and decision making for the division, department, and investigators. Provide budgetary support related to grant management and monitoring. Serve as an information conduit between Research Administration and investigators, sharing information and collecting and submitting materials as requested.

Job Responsibilities

Provide support for developing grant applications, protocols, manuscripts, and other similar documents.

  • Provide sophisticated word processing support for typing, formatting and output of documents.
  • Integrate graphics, pictures, charts and other elements into documents as required.
  • Develop and maintain CV s, biosketches and other similar documents, including maintaining investigator bibliographies in programs such as Reference Manager.
  • Provide bibliographic materials and abstracts, through tools such as Medline; maintain investigator and research program boilerplate, and conduct research as requested on the Internet or library.
  • Provide support for developing presentation materials.                                                                  *
  • Using sophisticated skills in Power Point and other software applications, assist in developing slide and poster presentations.
  • Coordinate generation of hard copy slides or posters for investigators as required using internal and external resources.

Provide administrative support for investigator/research group.

  • Manage research documentation, including research records, filing systems, retrieving medical records, and databases, as required.
  • Assist, as requested, with research with, for example, scheduling subjects, research meetings, etc.
  • Receive visitors and incoming calls in a friendly and efficient manner directing them to appropriate destinations as required.
  • Schedule meetings including managing calendars for individuals as requested and coordinating meeting locations, catering, A V, etc. as required.
  • Make travel arrangements and coordinate authorizations and expense reports and other documents as required.
  • Type, copy, distribute and file correspondence, reports and other documents as required.
  • Coordinate purchasing of office supplies and other goods as needed.
  • Hand delivery of special documents

Coordinate information dissemination and collection for investigator group as required by Stokes, CHOP or clinical/academic departments.

  • Post and distribute information provided by central. administrative groups
  • Collect and compile information required by central administrative groups
  • Coordinate mandatory activities such as fire safety training, TB screening, etc for assigned group.

Other duties as assigned. 

Required Education and Experience

  • High school diploma or eqivalent with demonstrated success in a similar position for at least 5 years. 

Preferred Education, Experience & Cert/Lic

Bachelor’s degree plus 2-3 years of relevant work experience or high school diploma and demonstrated success in a similar position for at least 5 years. Experience with medical research, in particular NIH forms and process, a plus.

Additional Technical Requirements

  • Excellent customer service and time management skills required.
  • Must be able to work effectively with minimal direct oversight and manage multiple projects with varying deadlines for several individuals.
  • Must be able to juggle multiple demands, work styles, and needs.
  • Demonstrated skill in use of Macintosh or IBM- compatible computers and with software including Word and PowerPoint including use of tables and merge documents, constructing charts and graphs, embedding graphics and objects, etc.
  • Familiarity with bibliographic software (e.g., Reference Manager), scanning, slide making, Medline searching, etc. preferred. 

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




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