Program Manager Specialist - Grants Coordination

Philadelphia, PA, US, 19146

​Location: LOC_ROBERTS-Roberts Ctr Pediatric Research 

Req ID: 196693

Shift: Days

Employment Status: Regular - Full Time 

​About Us
We’re seeking breakthrough makers! Children’s Hospital of Philadelphia was built on the belief that we can change lives. Today, in every role throughout our hospital, research institute and care network, the 22,000 members of our workforce are finding new ways – big and small – to make a difference for the patients and families we serve. 

If you are ready to challenge yourself, be inspired and grow – no matter what your role – you just may be the kind of breakthrough maker who will thrive at CHOP.

​CHOP is proud to share that we are ranked No. 1 on Forbes' 2022 list of America's Best Large Employers!

Job Summary

The Division of Neonatology (NEO) aims to improve healthcare, using healthcare outcomes research and by teaching and mentoring clinicians. NEO faculty serves as investigators on numerous studies from many clinical divisions and departments at both institutions. NEO is currently seeking an individual who will take primary responsibility for administrative and financial support for Clinical Research Faculty and Fellows within the Division:

  • Participate in long range planning of NEO activities and revenues
  • Identify new funding opportunities compatible with the strengths and interests of NEO faculty and Fellows
  • Expand collaborations within CHOP and across institutions, including center and infrastructure grants
  • Provide support to the Clinical Research Faculty and Fellows in the following activities
  • Management of overall NEO budgets
  • Management of the budget portfolios of NEO faculty and of NEO based projects
  • Projection of NEO expenditures and drafting of  budget and financial reports
  • Coordination of reports to funders and regulatory bodies.
  • Supervision of IRB protocol preparation and monitoring of IRB status of studies
  • Liaise with Research Administration at CHOP and Penn
  • Ensure compliance with institutional policies, state and federal regulations, and requirements of funding agencies.
  • Coordinate grant preparation and reporting:
  • Manage database of current, pending, and in preparation grants
  • Draft budgets and budget justifications for grants
  • Manage all aspects of subcontracts and consulting agreements
  • Performs other related duties as assigned.

Job Responsibilities

  • Oversee program operations and develop policies, planning, and priorities.
  • Assign resources and infrastructure for program objectives and monitor progress.
  • Oversee, coordinate and communicate program processes and goals.
  • Support initiatives to promote program growth, improvement and sustainability.
  • Ensure compliance, professional standards and regulatory requirements.
  • Oversee program operating budgets and support related finance / billing functions.
  • Develop, facilitate and lead improvement of program metrics, tools and reports.
  • Assist in development and execution of program outreach, education and advocacy.
  • Facilitate and lead committees, meetings, activities and presentations/events.
  • Represent the program with internal and external stakeholders.

Required Education and Experience

Required Education: Bachelor’s degree

Required Experience:

  • Three (3) years of program management experience.
  • Previous experience in a healthcare related environment.

Preferred Education, Experience & Cert/Lic

Preferred Education: Master’s degree in business, healthcare administration, or a health care related field.

Preferred Experience: Five (5) years of program management experience.

Additional Technical Requirements

  • Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
  • Advanced knowledge of process improvement tools and methodologies.
  • Intermediate knowledge of data and database management tools and principles.
  • Intermediate knowledge of data analysis tools and practices.
  • Intermediate knowledge of accounting, billing and finance principles.
  • Excellent verbal and written communications skills
  • Excellent interpersonal skills
  • Excellent organizational skills
  • Excellent time management skills
  • Strong conflict resolution skills
  • Strong presentation skills
  • Solid leadership skills
  • Ability to collaborate with stakeholders at all levels
  • Ability to work independently with minimal supervision
  • Ability to influence others to accomplish tasks outside of the direct span of control

To carry out its mission, it is of critical importance for the Children’s Hospital of Philadelphia (CHOP) to keep our patients, families and workforce safe and healthy and to support the health of our global community. In keeping with this, CHOP has mandated all workforce members on site at any CHOP location for any portion of their time be vaccinated for COVID-19 as a condition of employment.  This mandate also applies to workforce members performing work for CHOP at non-CHOP locations. Additionally, all workforce members based in or regularly scheduled to work at any New Jersey location are mandated to be both vaccinated and boosted for COVID-19, with booster timing consistent with applicable guidelines. The CHOP COVID-19 vaccine mandate is in alignment with applicable local, state and federal mandates. CHOP also requires all workforce members who work in patient care buildings or who provide patient care to receive an annual influenza vaccine. Employees may request exemption consideration for CHOP vaccine requirements for valid religious and medical reasons.  Please note start dates may be delayed until candidates are fully immunized or valid exemption requests are reviewed. In addition, candidates other than those in positions with regularly scheduled hours in New Jersey, must attest to not using tobacco products.
EEO / VEVRAA Federal Contractor


Nearest Major Market: Philadelphia

Job Segment: Pediatric, Medical Research, Patient Care, Clinical Research, Data Analyst, Healthcare, Data