Office Administrator (Supply Chain)

Philadelphia, PA, US, 19104

Location: LOC_MAIN-Main Hospital 

Req ID: 95156

Shift: Days

Employment Status: Regular - Full Time 

Job Summary

Responsible for the operational management of various administrative processes and tasks that support specific Supply Chain teams, including Central Processing, Linen Services, and Mail services.Responsible for the operational management of various administrative processes and tasks that support specific Supply Chain teams, including Central Processing, Linen Services, and Mail services.

Job Responsibilities

  • Responsible for the total management of payroll processes for 100+ union employees spanning the multiple shift, 24/7 operations of the Supply Chain department
  • Manages locker assignments for staff
  • Manages the user database for Scrubex machines
  • Places orders for office supplies and other miscellaneous operational requests
  • Manages annual orders for uniforms in accordance with the 1199C Collective Bargaining Agreement
  • Maintain all personnel files according to agreed upon formats; ensuring for accuracy and availability, according to all Hospital, departmental and regulatory agencies, and updated for use by management. Respects the confidentiality of these files.
  • Demonstrates flexibility with own schedule to provide optimum coverage for the position and the department
  • Prepare and maintain bargaining unit schedules, in conjunction with all appropriate policies, guidelines and the Collective Bargaining Agreement.
  • Works with department management team relative to employee recruitment/hire and termination.

Required Licenses, Certifications, Registrations


Required Education and Experience

Required Education: High School/GED


Required Experience: Two (2) years of administrative experience.

Preferred Education, Experience & Cert/Lic

Preferred Experience: Five (5) years of progressively responsible administrative support experience in an academic, scientific or office setting. 

Additional Technical Requirements

  • Basic knowledge of medical terminology and protocols
  • Basic knowledge HIPAA regulations
  • Intermediate proficiency with electronic medical record software (EPIC)
  • Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
  • Excellent verbal and written communications skills
  • Excellent interpersonal skills
  • Excellent organizational skills
  • Excellent time management skills
  • Strong conflict resolution skills
  • Ability to maintain confidentiality and professionalism
  • Ability to work independently with minimal supervision

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products.

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 




Nearest Major Market: Philadelphia

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