Manager Clinical Research

Philadelphia, PA, US, 19104

Job Type: 

Req ID: 26607

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

Reporting to the manager, the Clinical Research Manager will be responsible for enhancing the internal organization processes and infrastructure that will allow the department to continue to effectively and efficiently meet its mission.  With direct staff and indirect reporting for other staff, the Clinical Research Manager will manage and ensure coordination of the following functions:

Job Responsibilities

Research Operations Planning and Oversight

  • Oversee existing and adapt/develop new department policies and procedures to ensure efficient and effective research operations that are conducted in compliance with federal and/or CHOP policies.
  • Develop and maintain relationships with key Research Institute and other contacts at CHOP and other institutions, as appropriate
  • Serve as a resource and the primary liaison for new and existing department investigators and staff related to policies, procedures and resources at CHOP (both generally and within the Research Institute) and other institutions, as appropriate
  • Develop and maintain a comprehensive plan for ongoing (continuing) training, meetings and resources for department investigators and staff
  • Provide reports, analysis and recommendations to department leadership related to research operations planning based on tracking systems, trends and other sources, as appropriate.
  • Maintain regular contact with department investigators and staff to proactively identify issues and opportunities for optimizing research operations and recommend strategies.
  • Working with Scientific Directors, Strategic Planning Director, Thrust Leaders and Core Directors, oversee the efficient and appropriate collection and reporting of performance metrics based on goals set in the strategic planning process and provide guidance and recommendations to leadership
  • Oversee and coordinate all Research Support Services provided internally by department administrative and other staff and serve as a liaison and advocate for those services provided by CHOP to ensure efficient and effective research operations. These include but are not limited to support services for:
    • Administration
    • Grants Preparation and Management
    • Business Management
    • Finance and Accounts Payable
    • Technology Transfer
    • Information Technology and Communication
    • Space and Facilities
    • Human Resources
    • Development
    • Outreach
    • Strategic Planning
    • Others (IRB, etc.)


Job Responsibilities (Continued)

Financial Management and Oversight

  • With the support of appropriate CHOP personnel, provide financial oversight, including but not limited to planning, monitoring, generation of financial performance metrics, analysis and projections for department.
  • Lead department-wide annual (or other) budgeting processes
    • For project-specific budgets, serve as a resource to review and analyze budget plans and financial reports
  • Support and advise the Scientific Directors, Core Directors, and Thrust Leaders in decision-making
  • Working with appropriate staff at the CHOP Research Institute (e.g., Research Business Manager), manage and oversee all financial and business activities (planning, reporting and monitoring activities) for department
    • Oversee the adaptation/development, accuracy and maintenance of all internal department financial, grant and personnel tracking systems or those maintained by CHOP – ensuring that they minimize the burden to investigators
    • Manage directly or provide oversight for department operating budgets (Administration, Outreach, Centers (CChIPS, REU Site, PCVPC, etc.) and Core Facilities (Simulator, Sled, etc.) and others, as appropriate) (including but not limited to budgeting, providing administrative approval for requests, sources of funding, reconciliation, analysis and projections)
    • Manage department accounts (e.g., Residual Account, IDF, etc.) and provide regular reports of expenditures, resources available, projections and proposals for future operating budgets
    • Oversee the development and regular reporting on productivity and financial analyses by appropriate CHOP personnel, as needed for reporting and monitoring of grants, department operating budgets, Core activities, and Research Thrust activities.
    • Oversee the reconciliation of all accounts on a monthly basis by the Research Business Manager.
Job Responsibilities (Continued)

Supervision and oversight

  • Oversees administrative staffing plan and serves as the direct supervisor for administrative personnel
  • Facilitates/ integrates Research Coordinator effort across all department research projects.
  • Understands the role of Outreach and Advocacy in department’s research operations and serves as a resource for optimizing outreach staffing, functional capabilities, and analytics.
  • Oversees and assists in the development of ways to encourage/incent/reward excellent job performance.
  • Understands procedures necessary for faculty and non-faculty researcher recruitment, retention, and promotion and serves as a primary liaison with relevant academic department counterparts at CHOP and Penn.
  • Serves as a resource for administrative issues encountered by student and post-doctoral trainees.


Research support

  • Assure the efficient and compliant implementation of study procedures, recruitment plan, data management plan, IRB protocol
  • Ensure adherence to all regulatory requirements
  • Coordinate meetings associated with the projects, including those with research team
  • Prepare regulatory and other study reports
  • Manage study budget and assist in budget reconciliation
  • Convenes  and attends collaborative meetings and participates in public functions and meetings to explain and promote project activities
  • Ensures that processes related to research projects are completed according to established timelines.
    • Supports data collection and management, analyses and assists with IRB submissions and subsequent grant applications
    • Develops budgets and budget justifications for select research projects
    • Oversee project subcontracts, invoice payments, modifications, and renewals


Other duties, as assigned 

Required Licenses, Certifications, Registrations
Required Education and Experience
  • A Master’s degree is required in Management, Business, Healthcare or related discipline. 
  • 7+ years’ experience managing/coordinating large multi-center research projects. 
Preferred Education, Experience & Cert/Lic
  • Experience or education in the area of Public Health is highly desirable. 
Additional Technical Requirements
  • Demonstrated proficiency in the use of the Microsoft Suite of Products: Word, Excel, Project, Power Point, Access, and some familiarity with database management systems.
  • Excellent organizational skills, as well as excellent oral and written communication, listening and presentation skills.
  • Must have strong coordination, communication, organization development, program planning & implementation, project management, operational, and financial skills.
  • Ability to use collaborative and inclusive approach to resolve internal and interdepartmental issues.  Establishes collaborative relationships with appropriate individuals for this project.  Ability to interact effectively and appropriately when dealing with others.
  • Skill in listening and communicating efficiently and effectively both orally and in writing with a variety of internal and external individuals.
  • Skill in supervising, mentoring and team-building in order to provide guidance and instruction to others.
  • Ability to exercise the initiative and resourcefulness necessary for prioritizing multiple and ongoing initiatives within the overall research project goals.
  • Demonstrated knowledge of study design methods, including the use of epidemiological methodology in population research is preferred, but not essential.
  • Ability to work independently.
  • Ability to work as a member of a team, both as a leader within management as well as a leader to staff.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

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