Grant Writer and Development Assistant

Philadelphia, PA, US, 19146

Job Type: 

Req ID: 25262

Shift: Any

Employment Status: AF - Active - Regular - Full Time 

Job Summary

This role will perform grant writing, grant management and grant support functions to maximize essential support from external sponsors for research, training and programmatic initiatives.


This role will also provide support to a team of interdisciplinary faculty members, including serving as support staff on grant proposals, facilitating team communication, organizing the submission process, and providing writing, editing, project planning and budget development support for grant proposals.

Job Responsibilities

Facilitation and organization of grant submissions (30%)

Act as the point person throughout the proposal preparation process to organize meetings / conference calls and communicate information including to / from research teams, sponsors/funders, the sponsored projects office, and business managers.

Read and understand proposal requirements and develop plan for proposal completion including systematically collecting components, determining timelines, and creating/maintaining collaborative workspaces.

Ensure all submissions are complete including compile components and oversee document upload, sign-off, copying, collating, and mailing.

Collaborate with sponsored projects office to ensure completed submissions.

Provide support to the strategy team (30%)

Identify new funding opportunities

Support PolicyLab Leadership Team and Strategy Director with foundation and funder prospecting

Support with pitches and funding requests to corporate and foundation funders as needed

Create templates for commonly used grant components

Maintain database of funded grants for access by center faculty

Support with scheduling, planning and preparation of portfolio and strategy department meetings

Coordinate and support strategy department related projects and initiatives

Other duties as assigned

Grant Writing (30%)

Write all ‘non-science’ grant sections, including facilities and resource descriptions, human subjects protection, project management, data security, organizational capabilities, budget justifications, letters of support, etc.

Complete enrollment tables and compile appendices.

Compile sections written by investigative team members (including sub-sites), ensure uniform document formatting, and oversee review / editing of final document by team.


Grant Budgeting (10%)

Communicate with PI to determine project needs. Gather personnel costs and contact other internal and external sources and vendors as needed to determine other project costs. If applicable, work with research purchasing office and clinical trials financial management team to determine costs.

Develop preliminary budget and work with research business manager to formalize and place in correct format.

Work with project team to revise as needed per grant funding limits.



Required Education and Experience

Required Education: Bachelor’s degree


Required Experience: Experience working with grants, contracts and subcontracts

Preferred Education, Experience & Cert/Lic

Preferred Experience: Experience working in an academic, research institute or similar setting

Additional Technical Requirements

  • Intermediate proficiency with office software (Microsoft Office)
  • Intermediate proficiency with citation management platforms (End Note)
  • Intermediate knowledge of key practices, regulations, policies and procedures related to grants and/or contracts
  • Basic knowledge of grant budgeting practices
  • Excellent verbal and written communications skills
  • Excellent time management skills
  • Excellent organizational skills
  • Ability to collaborate with stakeholders at all levels
  • Ability to work independently with minimal supervision

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




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