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Facilities Project Manager lll

Philadelphia, PA, US, 19104

Location: LOC_COLKET-Colket Translational Research 

Req ID: 137694

Shift: Any

Employment Status: Regular - Full Time 

Job Summary

Responsible for managing all aspects of multiple, concurrent large and medium size design and construction projects, of major scope and importance from inception through project occupancy. He/she makes decisions and recommendations for particular project assignments working with CHOP Facilities Planning staff, CHOP clients, regulatory agencies and outside consultants where appropriate. Facilities Project Managers at this level demonstrate a strong degree of organizational and communication skills while managing several complex, major project simultaneously. Facilities Project Managers are also adept at providing alternate scenarios and adjustments to a project scope, schedule and budget, being able to present and articulate such concepts to internal leadership. Project goals are achieved within stipulated budget and established schedule and timely communication of project status.

Job Responsibilities

General Characteristics:
•    Responsible for the overall management of the design, construction, and occupancy phases of multiple, concurrent large and medium size projects of major scope and importance to meet CHOP project goals and objectives. Consistently meets the following CHOP objectives:

  • Ensures that projects are completed at or under budget.
  • Ensures that projects meet or exceed established standards of quality.
  • Ensures that projects are completed on or ahead of schedule.
  • Provides for effective and timely project communications between all parties on a regular basis.
  • Provides effective integration of diverse and conflicting views for the successful development, coordination and implementation of projects.
  • Represents the Hospital to outside agencies. 
     

Direction Received:
•    Supervision and guidance received relates largely to overall project objectives, critical issues, and new concepts. 
•    Works independently within established project specific objectives.
•    Renders decisions of technical, budgetary, administrative, and schedule nature within overall project specific structure.
•    Effectively resolves design, construction and project scope conflicts.
•    Exercises initiative, good judgement and diplomacy in resolving project conflicts.
•    Provides complex and sensitive issues resolution options to supervisors for final approval and  implements resolution.

 

Typical Duties and Responsibilities:        
In a supervisory capacity, reviews, supervises, and coordinates a number of large and medium size projects of major scope and importance. The extent of his/her responsibilities generally require a few (3 – 5) subordinate managers with at least one comparable to a PM Level II.
•    Develops cost estimates/budgets and tracks project costs for large and medium size, concurrent, complex projects.

  • Develops overall detailed total project budgets for large and medium size complex projects including costs for construction, design fees, furniture and equipment, I.S., Communications infrastructure costs, and all other miscellaneous costs.
  • Routinely monitors and tracks project expenditures for conformance to approved budget. Logs Purchase Orders against established project F&E budgets for this purpose.
  • Reviews applications for payment as submitted by Construction Managers and General Contractors for appropriate back-up documentation, amount being applied for vs. percentage of project construction completed to date, etc. 
  • Controls assigned project budgets by independently scheduling and chairing budget review meetings to track project costs, Construction Manager’s reserve, and Owner’s reserve for current status.
  • Reviews requests for changes, modifications, and additions to project.  Assesses requests against project budget/expenditures and takes appropriate action on time critical requests while making recommendation to supervisor on large changes affecting overall budget/schedule.
  • Reviews change orders for validity, appropriate back-up and justification. 

Job Responsibilities (Continued)

•    Responsible for managing the planning and design phase of the project, monitoring and coordinating the activities of Architectural and Engineering Consultants on assigned projects. 

  • Develops Requests for Proposals (RFP) on Projects of large or medium size, developing project scope and order of magnitude to retain project design services. 
  • Reviews proposals received for thoroughness, responsiveness to RFP, cost and quality. Makes recommendation to supervisor. 
  • Manages the A/E throughout the design phase of the project to ensure that all requirements of the RFP are fulfilled and project design objectives are met.
  • Reviews documentation prepared by outside consultants for conformance to CHOP standards of design/construction and Code compliance.
  • Checks A/E plans and specifications for adequate documentation, clarity, constructability to avoid future Cost Events/Change Orders.
  • Insists that the A/E consultants perform field surveys of existing project specific site conditions to avoid later discovery in the field during the construction phase.
  • Facilitates in providing information to the A/E and the project team concerning CHOP project design and construction standards, existing conditions, and any available “As-Built” information.
  • Ensures that projects meet all program requirements: Balances user needs against overall project objectives.
  • Draws upon a thorough working knowledge of codes and constant re-education of code changes and updates to ensure that all projects in design meet or exceed the latest code requirements for healthcare facilities (NFPA, AIA Guidelines, etc.) as enforced by the local Authorities having jurisdiction.  

•    Responsible for managing the construction phase of the project, monitoring and coordinating the activities of Construction Managers, General Contractors, and Sub Contractors on assigned projects. 

  • Develops, solicits and reviews bid packages for large and medium size construction projects of major scope and importance.
  • Maintains clean, safe work sites and ensures surrounding Hospital areas are kept clean, paths of egress are kept clear, and construction and renovation projects do not detract or deter other Hospital departments and staff members from performing their respective duties.  Takes immediate action to resolve discrepancies and issues of concern and reports them to the Interim Life Safety (ILS) Committee, Security, and other departments as necessary to ensure there is no repeat of the incident.
  • Active member of ILS Committee.
  • Routinely walks active construction areas monitoring construction activity for conformance to project objectives,   design specifications, and CHOP standards. Reports variances and   initiates corrective action.
  • Draws upon a thorough working knowledge of codes to ensurethat all projects in construction meet or exceed the latest code requirements for healthcare facilities.
  • Coordinates with the Pennsylvania Department of Health (PADOH) for both construction projects and bi-annual Hospital inspections. 
  • Ensures that all projects meet or exceed requirements and standards as imposed by the Joint Commission for Accreditation of Healthcare Organizations. Represents Hospital to other local Authorities having jurisdiction.

Job Responsibilities (Continued)

•    Responsible for developing and managing the overall project schedule.

  • Prepares and distributes to all project team members, the overall project schedule indicating all project milestones, completion dates, occupancy date, etc. and solicits input from various project team members in preparation of same.
  • Responsible for identifying, planning and executing project phasing to minimize disruption to Hospital operation.
  • Allows adequate time for other project team member departments to prepare their own timely communications to affected CHOP departments and to work the project requirements into their own department’s scheduled manpower allocations.
  • Coordinates project implementation and project impacts with all affected departments by providing effective, clear, concise, and timely communication between all involved parties on a regular basis.
  • Routinely walks project construction areas monitoring job status/progress, manpower allocation, and established project milestones are achieved to ensure that targeted completion dates are met.
  • Independently initiates corrective action as required to meet project objectives. Schedules all utility interruptions to minimize disruption to CHOP operations and provides timely communications thereof to allow affected departments adequate time to prepare for utility interruption.

•    Responsible for managing multiple, concurrent in-house projects of moderate scope, size, and complexity.

  • Prepares in-house studies, designs, and cost estimates for projects of moderate size and scope.
  • Manages the scheduling and construction of in-house design projects.
  • Applies architectural/engineering principles and applicable codes in designing in-house projects.
  • Analyzes facility planning and programming information including occupancy, square footage, and impacts of proposed changes.

 

Direction of Others:
•    Manages, coordinates, and reviews the work of the project team on assigned projects. Exhibits the ability to provide effective project leadership to meet CHOP project goals and objectives.
•    Coordinates and communicates the overall project objectives to the project team, internal support teams and leadership.
•    Manages the work of Outside Architectural and Engineering consultants throughout project design, and construction phases.
•    Facilitates organization of project team  and internal clinical and support services teams to meet milestones, deadlines, and completion dates.
•    Knowledgeable of other department time sensitive issues and builds adequate time into project schedule to allow for them.
•    Actively monitors and reviews the work of the Construction Manager and other contractors.  Applies pressure as necessary to ensure projects are completed on or ahead of schedule and within approved budget parameters

Required Education and Experience

Required Education: Bachelors in Mechanical, Electrical, Civil Engineering or Architecture.       

                                                                 

Required Experience: A minimum of five (5) years’ experience in the project management of Healthcare or similar renovation/construction projects of medium size.

Preferred Education, Experience & Cert/Lic

Preferred Experience: More than seven (7) years of experience in the project management of HealthCare or similar renovation and new construction projects of large, complex and medium sizes.                                                                                            

Preferred Licenses/certificates/registrations: Licensed Professional Engineer or Registered Architect

Additional Technical Requirements

  • Demonstrates effective leadership and indirect supervision of Diverse Project Team including multiple, internal Departments, Consultants and Contractors. 
  • Demonstrates excellent verbal, written and communication skills.
  • Exhibits ability to achieve project objectives on multiple, complex projects running simultaneously.
  • Working knowledge of building codes/standards and the application thereof.
  • Provides Project Management mentorship to other upcoming Facilites Project Managers (Interns, PM-Assoc, PM I & II)

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products.

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

 

 

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