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Director Pre-Award Research Admin

Philadelphia, PA, US, 19104

Job Type: 

Req ID: 20912

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Director, Pre-Award Research Administration (formerly Sponsored Projects) is responsible for overseeing the central pre-award and subaward administration services at Children’s Hospital of Philadelphia’s Research Institute (CHOPRI). The successful candidate will demonstrate the ability to exhibit exceptional leadership, strategic direction, and develop an innovative client service delivery model with a primary focus on partnering with and anticipating the needs of the Principal Investigators and their Administrators in the submission, negotiation and execution of grants and contracts... The Director will manage a team of 4 Managers and 17 pre-award and subaward administration professionals responsible for (but not limited to) the review, submission and processing of external and internal grant applications, facilitating award closeouts, negotiation and acceptance of award terms and conditions, as well as the administration of incoming and outgoing subaward agreements, subaward modifications and the administration of other internally funded awards and projects on behalf of CHOPRI Principal Investigators and Administrators.

 

The Director’s responsibilities will also include the oversight and review of relevant CHOPRI policies, standard operating procedures and identifying ways to streamline workflows between in coordination with the Post-Award Research Administration & Research Portfolio Management office, as well as the leadership within the Offices of Research Finance, IRB, IACUC, Research Information Systems, Research Compliance, Faculty Development, Technology Transfer, General Counsel and the department/division practices in the Hospital.  The successful candidates’ responsibilities will also include participating in and/or leading faculty and staff workgroups, developing training materials for key stakeholders and clients of pre-award services, working closely and consulting with IT colleagues on ways to reduce administrative burden and identifying ways to increase efficiencies in the electronic research administration systems.

The purpose the Director, Pre-Award Research Administration office is to lead the central pre-award office by providing support and resources primarily to faculty, but also to staff, who are developing proposals for research and activities that are externally and internally funded. Reporting to the Vice President, Research Administration & Operations directly, the Director’s duties will include: faculty development in creating fundable scholarship proposals, identification and dissemination of funding sources, support for proposal submission, subaward administration and cultivating a culture of camaraderie,  professionalism and proactivity that exhibits CHOP’s values and service standards when engaging with Principal Investigators, Administrators, staff and other central administration colleagues. Additionally, the Director will be responsible for spearheading and developing training and other outreach related activities for faculty, administrators and central administration staff to maximize use of electronic research administration systems and to clearly delineate the pre-award responsibilities under the purview of the central pre-award office.

Job Responsibilities

  • Work closely with the Vice President, Research Administration and Operations in providing vision, support, leadership on all matters related to pre-award administration of sponsored projects.
  • Manages and leads the day-to-day activities of the Pre-Award Research Administration office and sets performance expectations to align with strategic goals and objectives of the department.
  • Responsible for ensuring that access to electronic research administration (eRA) systems are consistent and that records within the eRA are up-to-date and current.
  • Serves as the lead representative on designated committees, councils and may be required to represent the Vice President in a variety of settings.
  • Responsible for facilitating the ongoing analysis of pre-award administration business processes, documenting and streamlining standard operating procedures and policy updates, and identifying goals and priorities in keeping with the Research Institute’s strategic plan.
  • Responsible for identifying ways to reduce PI administrative burden while assessing the level of risk to the Institution and making forward-thinking recommendations that will consider all possibilities that are in the Principal Investigator and CHOP’s best interests.
  • Responsible for researching and identifying funding sources, advising and assisting faculty and departmental staff in assembling grant proposals and organizing submissions for internally funded programs.
  • Negotiates and executes subcontracts and grant proposals and also monitors and analyzes compliance requirements as dictated by Sponsors and CHOPRI policies and procedures.
  • Develops and presents communication mechanisms to include instructional and training workshops to Principal Investigators as well as the research administration constituents (i.e., Divisional Administrators, Center Administrative Directors, and Research Portfolio Managers).
  • Escalates indirect cost waiver requests to the Vice President, Research Administration & Operations for review.

Job Responsibilities (Continued)

  • Work closely with the Vice President, Research Administration and Operations in providing vision, support, leadership on all matters related to pre-award administration of sponsored projects.
  • Manages and leads the day-to-day activities of the Pre-Award Research Administration office and sets performance expectations to align with strategic goals and objectives of the department.
  • Responsible for ensuring that access to electronic research administration (eRA) systems are consistent and that records within the eRA are up-to-date and current.
  • Serves as the lead representative on designated committees, councils and may be required to represent the Vice President in a variety of settings.
  • Responsible for facilitating the ongoing analysis of pre-award administration business processes, documenting and streamlining standard operating procedures and policy updates, and identifying goals and priorities in keeping with the Research Institute’s strategic plan.
  • Responsible for identifying ways to reduce PI administrative burden while assessing the level of risk to the Institution and making forward-thinking recommendations that will consider all possibilities that are in the Principal Investigator and CHOP’s best interests.
  • Responsible for researching and identifying funding sources, advising and assisting faculty and departmental staff in assembling grant proposals and organizing submissions for internally funded programs.
  • Negotiates and executes subcontracts and grant proposals and also monitors and analyzes compliance requirements as dictated by Sponsors and CHOPRI policies and procedures.
  • Develops and presents communication mechanisms to include instructional and training workshops to Principal Investigators as well as the research administration constituents (i.e., Divisional Administrators, Center Administrative Directors, and Research Portfolio Managers).
  • Escalates indirect cost waiver requests to the Vice President, Research Administration & Operations for review.
  • Creates and implements systems for supporting strategic planning, tracking, and reporting for an aggressive and successful grantsmanship program. This includes developing reports for senior leadership, as necessary, to demonstrate the success and impact of the grants enterprise.
  • Respond to external and internal audit requests, ensuring that comprehensive and well-organized documentation is readily available to support all requests.
  • Perform meaningful pre-award review of grant proposals and engaging with Research Portfolio Management office colleagues to identify potential red flags or special compliance circumstances prior to CHOP commitment.
  • Co-facilitates the delivery of grant kick-off meetings, presentations, seminars and workshops for the research community.  
  • Manages 21 FTE mangers and staff and works to ensure that appropriate performance goals, mentorship and professional development occurs on an ongoing basis.
  • Actively participate in Subrecipient Monitoring activities in partnership with Research Finance, Pre-award Administration and Research Compliance.
  • Takes ownership of special projects as needed to advance the mission and effectiveness of research administration.

 

Required Education and Experience

Required education: Bachelor’s degree in Public Health, Research Administration or related field

 

Required experience:

  • At least five (5) years of experience in Pre-Award administration of a complex and diverse portfolio grants/sponsored programs
  • Experience working with senior leadership and all relevant and external and internal constituencies including sponsor agencies, faculty, and local research administration professionals with varying levels of experience.
  • Prior experience managing large and diverse teams.

Preferred Education, Experience & Cert/Lic

Preferred education: Master’s Degree in Public, Health or Research Administration

 

Preferred experience: At least ten (10) years of progressive pre-award administration experience

 

Preferred certification: Active certification in any of the following programs:

  • Certified Research Administrator (CRA)
  • Certified Pre-Award Research Administrator (CPRA)
  • Certified Financial Research Administrator (CFRA)

Additional Technical Requirements

  • Requires working knowledge of Uniform Guidance, applicable OMB Circulars (OMB Uniform Guidance, Subpart E (Cost Principles), OMB Circular A-21, OMB Circular A-110, OMB Circular A-133, Federal Acquisition Regulations (FAR)
  • The ability to interact professionally and comfortably with senior administrators, faculty members, and external constituents.
  • Excellent computer skills, including advanced-level knowledge of the Microsoft Office Suite as well as recent and active experience working with electronic research administration systems.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email:TalentAcquisition@email.chop.edu

 

 

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