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Dir Post-Award Research Admin

Philadelphia, PA, US, 19104

Job Type: 

Req ID: 20913

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Director, Post Award Research Administration & Research Portfolio Management (formerly Research Business Management) plays a vital role in the success of the post-award management of the grant and research programs at the Children’s Hospital of Philadelphia Research Institute (CHOPRI). The successful candidate will demonstrate the ability to exhibit exceptional leadership, strategic direction, and develop an innovative client service delivery model with a primary focus on partnering with and anticipating the needs of the Principal Investigators and their Administrators in the management of their financial portfolios. The Director will manage a team of 6 Research Portfolio Managers, 22 Research Portfolio Business Partners, and two office coordinators.  The Director is responsible for (but not limited to) ensuring that the fiscal administration of CHOPRI Principal Investigators’ extramural and intramural research  portfolios are managed and executed in accordance with the established budgets, grant award notices, and regulatory guidelines as stipulated by federal, state and local entities as well as CHOP policies and guidelines.  This dynamic position will liaise regularly with the leadership and staff in the Offices of Research Finance, Human Resources, Pre-Award Research Administration, Research Information Systems, and Research Compliance.

The purpose of the Director of Post Award Research Administration is to work closely with the Research Institute faculty and the staff community to provide oversight and guidance of financial post-award administration standards and to ensure compliance with sponsor terms and conditions, as well as CHOPRI policies and procedures. Reporting to the Vice President, Research Administration & Operations, the Director will work closely with Research Finance and Hospital Finance leadership in the development and implementation of CHOPRI post-award administration policies, procedures and internal controls to ensure accountability and compliance with applicable sponsor regulations and requirements as well as:  

 

  • Assist Principal Investigators, department/division Administrators, and staff by providing guidance on policies and procedures as it relates to post-award administration electronic research administration systems as well as enterprise-supported systems).
  • Provide and facilitate training to update staff and PIs regarding changes to agency guidelines as well as Institutional policy, procedures and financial systems

The Director will also be responsible for identifying ways to streamline workflows between in coordination with the Pre-Award Research Administration & Research Portfolio Management leadership, as well as the leadership within the Offices of Research Finance, IRB, IACUC, Research Information Systems, Research Compliance, Faculty Development, Technology Transfer, General Counsel and the department/division practice leaders within the Hospital.

 

The successful candidates’ responsibilities will also include participating in and/or leading faculty and staff workgroups, developing training materials for key stakeholders and clients of post-award services, working closely and consulting with IT colleagues on ways to reduce administrative burden and identifying ways to increase efficiencies in the electronic research administration systems.

Job Responsibilities

The purpose of the Director of Post Award Research Administration is to work closely with the Research Institute faculty and the staff community to provide oversight and guidance of financial post-award administration standards and to ensure compliance with sponsor terms and conditions, as well as CHOPRI policies and procedures. Reporting to the Vice President, Research Administration & Operations, the Director will work closely with Research Finance and Hospital Finance leadership in the development and implementation of CHOPRI post-award administration policies, procedures and internal controls to ensure accountability and compliance with applicable sponsor regulations and requirements as well as:  

Assist Principal Investigators, department/division Administrators, and staff by providing guidance on policies and procedures as it relates to post-award administration electronic research administration systems as well as enterprise-supported systems).

Provide and facilitate training to update staff and PIs regarding changes to agency guidelines as well as Institutional policy, procedures and financial systems

The Director will also be responsible for identifying ways to streamline workflows between in coordination with the Pre-Award Research Administration & Research Portfolio Management leadership, as well as the leadership within the Offices of Research Finance, IRB, IACUC, Research Information Systems, Research Compliance, Faculty Development, Technology Transfer, General Counsel and the department/division practice leaders within the Hospital.

 

The successful candidates’ responsibilities will also include participating in and/or leading faculty and staff workgroups, developing training materials for key stakeholders and clients of post-award services, working closely and consulting with IT colleagues on ways to reduce administrative burden and identifying ways to increase efficiencies in the electronic research administration systems.

 

 

Required Education and Experience

Required education: Bachelor’s degree in Public Health, Research Administration or related field

Required experience:

  • At least five (5) years of experience in Post-Award administration of a complex and diverse portfolio grants/sponsored programs
  • Experience working with senior leadership and all relevant and external and internal constituencies including sponsor agencies, faculty, and local research administration professionals with varying levels of experience.
  • Prior experience managing large and diverse teams.
  • Requires the ability to comprehend federal, state and local grant and contract regulations, restrictions and sponsor guidelines; contract negotiation skills

  • Requires working knowledge of Uniform Guidance, applicable OMB Circulars (OMB Uniform Guidance, Subpart E (Cost Principles), OMB Circular A-21, OMB Circular A-110, OMB Circular A-133, Federal Acquisition Regulations (FAR)

Preferred Education, Experience & Cert/Lic

 Masters Degree in Finance, Accounting, Public Administration or equivalent OR Bachelors Degree with 10+ years of progressive post-award administration experience in an academic setting).

Evidence of experience (5-10 years) in Post-Award Administration of a complex and diverse portfolio grants/sponsored programs (including expertise and/or familiarity with federal grants and contracts, industry sponsored clinical trials and internally-funded awards and programs).

The ability to comprehend federal, state and local grant and contract regulations, restrictions and sponsor guidelines; contract negotiation skills. Familiarity and expert knowledge of the Uniform Guidance and National Institutes of Health Grants Policy Statement.

Experience working with senior leadership and all relevant and external and internal constituencies including sponsor agencies, faculty, and local research administration professionals with varying levels of experience.

Experience and/or familiarity with subrecipient monitoring would be ideal.

Prior experience managing large and diverse teams.

Strong interpersonal skills, tact and diplomacy is mandatory.

Exceptional skills in change management.

Evidence of excellent written and oral communication skills.

Ability to work independently and collaboratively.

Ability to interact effectively with a diverse cohort of professionals.

Certifications Preferred

Active certification in either of the following programs is preferred:

  • Certified Research Administrator (CRA)
  • Certified Pre-Award Research Administrator (CPRA)
  • Certified Financial Research Administrator (CFRA)

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email:TalentAcquisition@email.chop.edu

 

 

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