Development Coordinator, Special Events

Philadelphia, PA, US, 19107

Job Type: 

Req ID: 26518

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Development Coordinator implements and manages fundraising efforts for the Special Events team in the Foundation.

Job Responsibilities
  • Provide high-level support to the Special Events team this includes regularly tracking the team’s actions in Raiser’s Edge, maintaining donor information, assisting with mailings, etc.
  • Provide high-level support throughout the sponsorship process, including tracking sponsorship deliverables, securing guest names, tracking revenue, and maintaining sponsor records in Raiser’s Edge.
  • Manage event revenue enhancement initiatives such as auctions and sweepstakes with the potential to raise more than $100,000.
  • Manage specific logistical aspects of the special event portfolio which could potentially include vendor coordination, volunteer management, or auction execution.
  • Prepare all materials for event committee meetings including managing RSVPs, agendas, name badges, handouts, room reservations, presentations, etc.
  • Manage the packing and shipment of all event-day materials, collateral, and supplies
  • Submit and track all invoices and oversee the PO process for all event vendors
  • Ability to effectively communicate with high-level donors, sponsors, and committee members
  • Ability to quickly to quickly absorb new information and systems and immediately apply it to your work
Required Licenses, Certifications, Registrations
DRL-VEC Driver's License and Vehicle
Required Education and Experience

Bachelors degree required. 

Two to three years of development or fundraising event experience required.

Additional Technical Requirements

Superior writing, editing, proofreading and oral communication skills

Proficient in Microsoft Office (specifically Excel) applications required and database management (Raiser’s Edge or a comparable relationship management system) preferred

Self-starter with the ability manage competing priorities

Superior attention to detail, project management and presentation skills

Ability to meet frequent deadlines and to work with minimal supervision

Excellent interpersonal, donor relations and customer service skills

Ability to attend events on nights/weekends, local travel may be required

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




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