Contracts Associate - Office of Collaborative and Corporate Research Contracts (OCCRC)

Philadelphia, PA, US, 19146

Job Type: 

ROBERTS - Roberts Ctr Pediatric Research Req ID: 26896

Shift: Days

Employment Status: Regular - Full Time 

Job Summary

This role is responsible for the negotiation and preparation of contracts and agreements.


This role also will maintain agreement databases, ensure compliance with regulations, help resolve contractual issues within agreements, and assist with the development and implementation of policies and procedures.

 To learn  more about the div- please  review the link below:


Job Responsibilities

This position will prepare, according to policies and procedures, the timely execution of: Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent, and other agreements.


This position will: (1) participate in the drafting, preparation, and negotiation of Inter Institutional and other agreements; (2) maintain the departmental agreement data base; (3) ensure compliance with governmental and industry regulations; (4) collaborate with contract management and institutional liaisons to resolve contractual issues within agreements; and (5) assist with development and implementation of institutional policies and procedures related to research projects requiring written contracts negotiated. 
This position will also:

  • Collaborate with team members, individual investigators and personnel within the Hospital in the preparation and submission of agreements
  • Collaborate with management, internal Hospital / department personnel, and legal staff to ensure agreements internal compliance, and consistency between informed consent documents and agreements
  • Identify any problematic language that may require negotiation and/or input from other CHOP offices (such as Offices of Technology Transfer, Risk Management, and General Counsel); and appropriately escalate stalled contract negotiations
  • Maintain active communication with all stakeholders including investigators, research personnel, management, and external collaborators
  • Function as departmental liaison with internal Hospital staff and external corporate research sponsors 
  • Participate in process improvement initiatives to provide internal customer service
  • Generate reports to measure / manage workflow efficiently and effectively
  • Provide documentation and reports to accounting, research and other departments for post award management and as requested 
  • Develop and conduct contract orientations, workshops, and presentations
  • Enhance knowledge of agreements’ academic standards, research best practices, and negotiations policies through ongoing personal development.
Job Responsibilities (Continued)
Job Responsibilities (Continued)
Required Licenses, Certifications, Registrations
Required Education and Experience

Required Education:  Bachelor's


Required Experience: Previous experience drafting, negotiating and preparing contracts.

Preferred Education, Experience & Cert/Lic

Preferred Education: Doctoral (JD), Paralegal Studies


Preferred Experience: 

  • Five (5) years of contracting experience; 
  • Previous paralegal training experience.
  • Previous clinical research or healthcare related experience.
Additional Technical Requirements
  • Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
  • Advanced proficiency with databases and information management systems
  • Excellent verbal and written communications skills
  • Excellent interpersonal skills
  • Excellent time management skills
  • Excellent organizational skills
  • Ability to maintain confidentiality and professionalism 

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 





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