Clin Research Coordinator III-The Violence Intervention Program

Philadelphia, PA, US, 19146

Job Type: 

Req ID: 24875

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Violence Intervention Program at Children’s Hospital of Philadelphia (CHOP) is seeking a Clinical Research Coordinator (CRC) III to support research and programmatic activities.  Our current area of focus is medical and psychosocial recovery following violent injury for children and adolescents.  The Coordinator will work with diverse multi-disciplinary research and program teams, comprised of physicians, public health and psychology researchers, social workers, and other clinical staff. 

The CRC III will be expected to function independently in a research setting and is responsible for the complete coordination of assigned research activities within the scope of research protocols and other assigned programmatic activities.  This position may assume supervisory responsibilities for research assistants and students.  The Coordinator must have prior experience and comfort working with multiple investigators and research teams simultaneously.

Responsibilities will include: coordination of research activities, such as management of regulatory documents and coordination of protocol-related research activities; data management, including routine reviews of multiple databases to ensure accuracy and quality, preparing data dictionaries, updating electronic data forms, and preparing and managing datasets for analyses; coordination and organization of grant submissions, including assistance preparing grant portions, such as letters of support and budgets; coordination and communication with research administration, including research finance, sponsored project office, and other internal departments; and supporting scientific manuscript preparation, presentations, and other project-related activities.

Position contingent upon grant funding.

Our ideal candidate is a motivated individual with excellent interpersonal and organizational skills. Candidates will have demonstrated prior experience working with multi-disciplinary research teams. This position requires ability to work both collaboratively as part of a team, as well as independently.  Candidates must be able to multitask, follow instructions, and demonstrate dependability.  Prior experience working with multiple investigators and research projects simultaneously is preferred.   


Candidates must have strong attention to detail, organization, thoroughness, and excellent written and oral communication skills.  Ability to adhere to timelines, anticipate challenges, and problem solve are essential.  Familiarity with NIH grants, as well as prior experience with foundation or state-level grants is desired. Candidates must have high computer proficiency with specific knowledge and mastery of Microsoft Word, Excel, Powerpoint, and Outlook.  Prior experience with code-based statistical software (e.g. SAS, STATA, or R) is required.  Experience designing and maintaining relational databases is desired.  Prior experience with NVivo or other qualitative software (e.g. Atlas.ti) is preferred.

Job Responsibilities

Perform specific administrative research duties according to work plan & priorities set forth by project leadership, including:

Provide support to multiple Investigators and Co-Investigators

Facilitate research/project team meetings

Assist in the development and preparation of IRB-related activities, including protocols, amendments, continuing reviews, and closure requests

Assesses and critiques protocol feasibility and provides recommendations

Assist with events, seminars, and activities associated with research and clinical activities related to the Violence Intervention Program

Educates and mentors internal and external clinical staff, research teams and other coordinators; provides resources, and consulting on difficult protocols or projects

Maintain work plan timelines and update accordingly

Track relevant activities of outside agencies, groups, service providers as needed

Document and report adverse events

Comply with institutional policies, SOP’s and guidelines


Conduct routine data management for clinical and research activities, including:

Day-to-day data management activities for clinical and research data, ensuring timely and complete entry of data, identifying inaccuracies or missing data, and conducting routine audits to ensure data completeness

Prepare and maintain data dictionaries for clinical and research databases, including preparing data dictionaries that can be shared with external collaborators or serve as templates for other programs and investigators

Coordinate necessary updates of electronic data collection forms, including identifying all requested changes, communicating with clinical database vendor, testing updated data forms, and ensuring forms function as intended prior to release for programmatic use

Revise and maintain up-to-date program and research data collection and CRFs

Develop and maintain REDCap databases to support on-going and new areas of programmatic and research needs

Create queries and run extracts of program and research databases to support internal programmatic analyses, program reporting, and research efforts

Identify areas of improvement or data refinement to streamline workflow, enhance data quality, and ensure compliance with all institutional, funding, and research requirements

Maintain effective relationships, on behalf of program, with approved database vendors, including hosting conference calls and meetings with vendors as needed




Job Responsibilities (Continued)

Coordinates assigned aspects of the day-to-day activities of Violence Intervention Program research studies according to the scope of work and timeline. 

Determine eligibility based on inclusion/exclusion criteria and conduct consent procedures.

Conduct study procedures and assessments according to protocol.

Collect, enter, and manage subject data using REDCap or other program database

Perform medical record abstraction

Meet all quality assurance and confidentiality guidelines for data collection, and ensuring accurate completion of questionnaires and other data collection during study visits

Schedule and complete follow-up procedures for research participants with multiple time points

Collaborate with other departments and research teams to facilitate necessary research activities

Manage master enrollment lists and tracking logs

Assist in oversight of research assistants and students


Coordinate and contribute to grant submissions, manuscripts, abstracts, and other reports for diverse internal and external audiences

Prepare reports for internal/external regulatory audits (e.g. funders, NIH)

Compile bibliographies, conducts literature searches and other investigative processes for the preparation of manuscripts, abstracts, etc. 

Provide oversight of literature reference files in EndNote

Assist with preparing and obtaining materials in support of grant submissions, including letters of support, biosketches, and other supplemental material

Support development of budgets for grant submissions and assist with tracking expenditures for funded projects

In collaboration with other program and institutional staff, track and monitor timely progress of grant writing to ensure on-time submission of applications, including providing regular updates to Investigators of status of completion of grant sections

Assist with preparation of manuscripts, abstracts, posters, and presentations related to the Violence Intervention Program and its associated research activities

Required Licenses, Certifications, Registrations

Required Education and Experience

Required Education:  Bachelor’s Degree in related field


Required Experience:  Five (5) years of relevant clinical research coordination experience

Preferred Education, Experience & Cert/Lic

Preferred Education:  Master’s degree in a related field


Preferred Experience:  Two (2) years relevant clinical research coordination experience



Additional Technical Requirements

  • Excellent verbal and written communications skills
  • Excellent time management skills
  • Ability to collaborate with stakeholders at all levels

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288




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