Business & Administrative Director - 65028

Philadelphia, PA, US, 19104

Location: LOC_ROBERTS-Roberts Ctr Pediatric Research 

Req ID: 114026

Shift: Days

Employment Status: Regular - Full Time 

Job Summary

This role is responsible for independently representing the Center for Injury Research and Prevention across the institution and community, promoting the Center’s thought leadership to multiple stakeholders, and leading initiatives that support a diversified funding portfolio and a footprint of injury prevention research/activities within local and regional communities. 

This role serves on the leadership team in partnership with the Center’s Co-Scientific Directors to provide strategic vision and oversight of the Center with a particular focus on financial management/oversight (>$25M of annual revenue), research operations direction and oversight, change implementation/management and serving as chief administrator for >100 individuals. 

This role defines and ensures completion of all financial, administrative, operational, managerial, human resources and strategic planning activities related to the Center for Injury Research and Prevention, its two affiliated centers, the Center for Violence Prevention, and the Center for Child Injury Prevention Studies (CChIPS), and two Hospital-wide initiatives, the Innovation Ecosystem and the Minds Matter Concussion Care Frontier Program.  

Key to this role will be to manage, direct, and implement the operations, strategies and objectives to ensure the achievement of the Centers’ mission. This includes overseeing and leading changes to business processes and systems. He/She will be responsible for fiscal benchmarking from internal and external funding sources.  He/she will work with the Center Directors and a broad set of PIs to set strategic programmatic and research goals and overall objectives for the Centers and will be primarily responsible for monitoring progress of those goals. This role serves as the primary liaison with all interfacing offices such as HR, Compensation, Immigration, Sponsored Projects, Business office, Core facilities, Information Systems, Tech Transfer, and other departments and divisions.  This role will serve as the primary administrative resource for all Center staff, including maintaining an environment which helps to support a diverse workforce be successful, and will directly supervise administrative staff for the Center for Injury Research and Prevention and CChIPS, and will provide leadership in supervision, recruitment of a diverse and inclusive workforce, training, assessment, and retention of all Center staff.


Job Responsibilities

Financial Management and Oversight (30%)

  • With the support of appropriate CHOP personnel, provide financial oversight of over $25 million dollars of internal and external revenue annually, including but not limited to planning, monitoring, generation of financial performance metrics, analysis and projections for the Centers.
  • Function as the Center expert for all aspects of the financial administration infrastructure, including decision-making for Center specific budgets
  • Provide high-level guidance for budgets and budget justifications for select research projects
  • Working with appropriate staff at the CHOP Research Institute (e.g., Research Business Manager), direct and oversee all financial and business activities (planning, reporting and monitoring activities) for the Centers

Research Operations Planning, Direction and Oversight (30%)

  • With consultation with the Center Scientific Directors, leads the development, organization, maintenance and management of the infrastructure and resources necessary for supporting a quality interdisciplinary research program.
  • Develop and maintain tools, processes, programs, and standard operating procedures (SOPs) designed to support the conduct of the research
  • Provide reports, analysis and recommendations to CIRP leadership related to research operations planning based on tracking systems, trends and other sources, as appropriate.
  • Identify opportunities for optimizing research operations and recommend strategies.
  • Convenes and attends collaborative meetings and participates as a lead Center representative in public functions and meetings to explain and promote Center activities

Job Responsibilities (Continued)

Supervision and oversight (20%)

  • Serve as chief administrator of the Center, including oversight of more than 100 people, most of whom identify and rely on the Center as their primary administrative home and/or are not tied to a clinical division, including 8 direct reports and 124 indirect reports
  • Provide leadership in recruitment, training, assessment and retention of all Center staff including providing high-level and detailed guidance to all Center supervisors and serving as the senior member of the leadership team on all personnel matters
  • Oversees/Supports all Thrust area Program Managers and develop and implement ways to encourage/incentivize/reward excellent job performance.
  • Understands procedures necessary for faculty and non-faculty researcher recruitment, retention, and promotion and serves as a primary liaison with relevant academic department counterparts at CHOP and Penn.
  • Provide oversight and support to training program, including undergraduate, graduate, and post-doctoral trainees including the Center’s National Science Foundation supported Research Experiences for Undergraduates Program

Change and Implementation Management (20%)

  • Develop strategies and plans for change management, including stakeholder assessment, communications, leadership alignment, organization transition, change readiness, and end-user training
  • Evaluate the impact of planned organizational change and manage anticipated resistance to change
  • Oversee team execution in accordance with plans, tools, and methods, and support resource planning and acquisition
  • Anticipate needs of staff and provide coaching and training to employees at all levels
  • Conduct post implementation reviews to assess decisions and performance

Required Licenses, Certifications, Registrations

Required Education and Experience

Required Education: Bachelor’s degree


Required Experience: 

  • Ten (10) years of experience in clinical research activities in industry or academic environment. 
  • Ten (10) years of experience performing cost analysis and budgeting or in sponsored projects management.
  • Five (5) years of managerial or supervisory experience.
  • Previous experience in grant writing and/or grants management and coordination 
  • Previous experience in financial management, including budget preparation and management 
  • Previous experience in staff management, supervision and coordination
  • Previous experience in resource management
  • Previous experience in project management and coordination

Preferred Education, Experience & Cert/Lic

Preferred Education: Master’s Degree in a healthcare related field


Preferred Experience: 

  • Seven (7) years of managerial or supervisory experience.
  • Previous experience with pediatric research
  • Previous experience in financial management, including budget preparation and management in hospital/medical school environment.
  • Previous experience in editing, including manuscript preparation, galleys, proofs, etc.

Additional Technical Requirements

  • Understanding/working knowledge of research, research protocols, etc. (medical school & NIH)
  • Excellent organizational skills and detail/deadline-oriented.  
  • Strong initiative and follow-through
  • Ability to multi-task as well as to prioritize multiple projects and quickly change direction and focus.  
  • Team-oriented.
  • Superior communications skills (phone, written, verbal, grammar, interpersonal) with high level of diplomacy, judgment and discretion.  
  • Ability to interact well with all levels and types of staff and organizations
  • Proficiency in all MS Office applications, email, databases, web research and ability to trouble shoot computer-related problems as well as other administrative experience and competence
  • Ability to work effectively within hospital, medical school and university administrative structures and systems.

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products.

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

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Philadelphia, PA 19146 




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