Assistant Director Executive Events and Special Programs

Philadelphia, PA, US, 19104

​Location: LOC_ROBERTS-Roberts Ctr Pediatric Research 

Req ID: 230094

Shift: Days

Employment Status: Regular - Full Time 


Seeking Breakthrough Makers   

Children’s Hospital of Philadelphia (CHOP)—named America’s 2022 Best Large Employer by Forbes—offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career. 


CHOP’s Commitment to Diversity, Equity, and Inclusion 

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children. 

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply. 

Job Summary

CHOP Foundation is hiring an Assistant Director of Executive Events and Special Events.  As the Assistant Director you will coordinate different types of events, activities, meetings and programs supporting The Children's Hospital of Philadelphia (CHOP).  
This is a unique position where you are not required to have prior fundraising events experience.  This includes events within Foundation and on the hospital side. You will work with CHOP Foundation for cultivation and stewardship events that include, but are not limited to, endowed chair celebrations, Founders Society and Chairman's Circle annual recognition events and salon dinners. On the enterprise/hospital side you will work with executive and clinical partners for varied events, including but not limited to groundbreakings, ribbon cuttings, anniversary celebrations, check presentations, patient family fun days and Division reunions.
There is a variety of events that are held all through out the year, there is no cyclical nature of these events. The events can be unique and ever-changing. If you are someone in events planning and execution, have worked directly with executives or leadership, like a challenge of executing unique events and meetings. This position is for you!


Position Reports to:  Director Events and Special Programs


Schedule: Hybrid. Some onsite meetings, come onsite for events. Has the flexibility to work virtual for most days. Need to reside within a commutable distance for the Main Campus.


Job Responsibilities

  • Manage an active portfolio of cultivation, stewardship, and hospital events, while working closely with Foundation and enterprise partners to manage successful outcomes
  • Work with high level volunteers, donors, and C-suite executives to create and host events to engage, cultivate and steward high net worth donors
  • Partner with clinical leaders and enterprise leaders to create unique and specific events to accomplish their varied goals (program awareness, patient referral, new building openings, portrait unveilings, memorial services, etc.)
  • Maintain consistent level of quality for assigned events handling specific logistics including but not limited to catering, audiovisual, décor, parking, invitations, and security
  • Maintain/update donor/constituent records in Donorforce (Salesforce), track actions and events
  • Assist the department in reaching financial and stewardship goals
  • Provides support to Director and Associate Directors on executive and hospital events

Required Education and Experience

  • Bachelor's Degree
  • At least three (3) years event management experience preferably with executive leadership and/or fundraising experiences

Required Licenses, Certifications, Registrations

DRL - Driver's License

Additional Technical Requirements

  • Demonstrated ability to work with a diverse range of stakeholders, including high-level volunteers, administrators, donors, and fundraising staff.
  • Excellent written and oral communication skills; superior public speaking abilities.
  • Ability to manage complex projects and promote productivity.
  • Ability to identify problems and find creative, innovative, and effective solutions.
  • Operating style that builds and leverages teamwork and cooperation.
  • Outstanding organizational skills with the ability to manage multiple projects.
  • Superior leadership presence to represent the Hospital among top donors, executive leadership, Board members, internal and external stakeholders.
  • Superior communication skills, both written and verbal.
  • Organizational and managerial skills involving administrative processes and in working with colleagues and support staff.
  • Travel, local and regional, required.
  • Working knowledge of computers including Microsoft Office a requirement with knowledge of Donorforce helpful.
  • Ability to operate a company vehicle and/or be insured on a CHOP policy.

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community.  As a condition of employment, professionals working onsite—at any CHOP location, for any portion of time—must be vaccinated for COVID-19. Learn more. 

CHOP also requires employees who work in patient care buildings to receive an annual influenza vaccine. Employees may request exemptions for valid religious and medical reasons.  Start dates may be delayed until candidates are immunized or exemption requests are reviewed.  

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Nearest Major Market: Philadelphia

Job Segment: Patient Care, Executive Assistant, Secretary, Pediatric, Healthcare, Administrative, Research